IS 1006 Documenting Disaster Damage and Developing Project Files Study Guide

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The study guide to IS course Documenting Disaster Damage and Developing Project files. Contains extensive course notes and FEMA IS 1006 answers to help you pass the final exam! Throughout the Public Assistance process, FEMA, Recipient, and the Applicant use documentation or records to justify the provision of grant funding. The purpose of project documentation is to support an Applicant’s claim and the eligibility of the Applicant, facility, work, and cost. You may be interested in our FEMA IS 1014 Test Answers Guide

Course Date

2/28/2019

Course Overview

This course provides an overview of disaster-related damage documentation and project file development for the Public Assistance Program. By the end of the course, State, Local, Indian Tribal, and Territorial Applicants and Recipients will be able to document disaster-related damage, SOW, and costs, collect appropriate documentation, identify best practices for project file organization, and upload documentation into Grants Portal.

Course Objectives:

  • Identify documentation requirements to receive Public Assistance grant funding.
  • Explain the Essential Elements of Information process and how documentation requirements are communicated by FEMA.
  • Explain the Request for Information process and how documentation requirements are communicated by FEMA.
  • Identify applicable resources and tools that allow Applicants to provide required documentation.
  • Discuss various ways to document damage through annotated maps, photographs, and other documentation.
  • Upload and organize documentation into Grants Portal

IS-1006: Documenting Disaster Damage and Developing Project Files

FEMA IS 1006 QUESTIONS

An Applicant uses which of the following to justify the provision of grant funding?
A. Annual income
B. Documentation
C. Net income
D. Volunteer hours

Which of the following is a revised set of drawings submitted by a contractor that show the dimensions, geometry, and location of all components of the project?
A. Sketch-built drawings
B. Free-hand drawings
C. Sketches
D. As-built drawings

Applicants should do which of the following when labeling documentation in Grants Portal?
A. Provide a simple categorization of the document file.
B. Provide a specific, detailed description of the document file.
C. Provide a simplified description of the document file.
D. Provide a simple description of the document file.

Which of the following is documentation an Applicant should provide FEMA that pertains to the use of force account equipment?
A. Type of equipment used
B. Weight of the equipment
C. Historical cost records
D. Inventory records

If the Applicant uploads information about their insurance policy to Grants Portal, they should qualify it by which of the following?
A. Labeling it numerically
B. Labeling it alphabetically
C. Labeling it by type
D. Labeling it by size

What do activity logs and inspection records have in common?
A. Both are examples of contract documentation.
B. Both are Applicant and Recipient document requirements.
C. Both are examples of disaster documentation.
D. Both are examples of facility maintenance documentation.

If the Applicant encounters any issues in regard to labeling their documents, they may contact which of the following for assistance?
A. The FEMA Program Delivery Manager
B. The FEMA Project Coordinator
C. The FEMA Process Improvements Manager
D. The FEMA Technology Administrator

Which of the following is the best way to maintain and update steady-state documentation?
A. Note in your personal files that it has been updated but keep the old version online
B. Upload the updated version and keep the older version in the same location
C. Replace the new online version of the documentation with the old version
D. Upload the updated version online and delete the older version

Photos support work and cost eligibility. How many types of photos does the Applicant provide FEMA?
A. 4
B. 2
C. 6
D. 8

Not providing information or documentation to show compliance with special considerations affect an Applicant’s grant funding. If the Applicant does not comply it may:
A. Assist grant funding during the Public Assistance Program
B. Jeopardize grant funding from the Public Assistance Program
C. Accelerate grant funding in the Public Assistance Program
D. Accommodate grant funding in the Public Assistance Program

How do you measure longitude when it is west of the Prime Meridian?
A. Positive
B. Negative
C. Neutral
D. Horizontal

Complete insurance policies and claims, permits, use of Force Account (in-house) labor, and use of contract labor are all categorized as which of the following?
A. Documentation needed to support damage claims
B. Documentation needed to support monetary claims
C. Documentation needed to support cost claims
D. Documentation needed to support quantity claims

A written maintenance plan is an example of which of the following?
A. Lease documentation
B. Blueprint documentation
C. Facility maintenance documentation
D. Volunteer documentation

Once the organization selects the “Manage” button, Grants Portal directs the user to which page?
A. Manage documents
B. Manage assessments
C. Manage profile
D. Manage funds

Which of the following statements about steady-state documentation is true?
A. Steady-state documentation is documentation valid for undisclosed periods of time.
B. Private nonprofits do not have to submit additional steady-state documentation.
C. The Applicant provides the steady state documents to begin supporting their claim and eligibility of the cost for a project.
D. The Recipient provides this to begin supporting their claim and eligibility of the cost for a project.

Which of the following is an example of facility maintenance documentation?
A. Labor policy
B. Inspection records
C. Lease agreements
D. Employee timesheets

What are a record from which future system changes or additions to the facility can be designed?
A. Sketch-built drawings
B. Free-hand drawings
C. Sketches
D. As-built drawings

Insurance Policies and Personnel/Payroll Policies are all examples of which of the following?
A. Federal documents
B. Personal documents
C. Steady-state documents
D. Process documents

Which process is the final way to inform the Applicant of the documentation required to support their claims and eligibility?
A. Request for directions process
B. Request for Information process
C. Request for funding process
D. Request for Applicants process

Documentation that demonstrates the Applicant’s legal responsibility to perform the work or repair to the facility relates to which of the following?
A. Documentation needed to support damage claims
B. Documentation needed to support monetary claims
C. Documentation needed to support cost claims
D. Documentation needed to support quantity claims

Which of the following is true when documenting and annotating site photos?
A. Recipients should provide FEMA with pre-disaster and post-disaster photographs.
B. Applicants should provide FEMA with pre-disaster and post-disaster photographs.
C. Volunteers should provide FEMA with pre-disaster and post-disaster photographs.
D. Managers should provide FEMA with pre-disaster and post-disaster photographs.

What is the first tab selected when uploading insurance documentation?
A. My Applicant
B. My Recipient
C. My Grants Portal
D. My Organization

The Applicant should provide FEMA with documentation that discuss labor categories and benefits including their:
A. Short-term disability policy
B. Long-term disability policy
C. Retirement policy
D. Payroll policy

Grants Portal’s capabilities include which of the following?
A. Obtaining online training
B. Reviewing course catalogs
C. Storing the damage inventory
D. Reviewing deployment orders

What is the goal of documentation?
A. Determining how and why damage occurred
B. Receiving alternate funds
C. Receiving maximum project volunteers
D. Determining over-all project costs